Privacy Policy

Effective Date: November 4, 2025

At Cedar Trading Inc. (DBA: Cedar Foods Gourmet Solutions), located in Miami, Florida, we are committed to protecting the privacy and security of the personal information we collect from our customers, suppliers, and other individuals with whom we interact. This Privacy Policy explains how we collect, use, disclose, and protect your personal information, in compliance with the Florida Information Protection Act (FIPA) and other applicable laws and regulations.

1. Information We Collect

We collect various types of personal information, which may include:

  • Contact Information: Name, company name, mailing address, email address, phone number.
  • Business Information: Customer or supplier account details, payment information (e.g., credit card details, bank account information), order history, delivery preferences, tax identification numbers.
  • Website Usage Information: IP address, browser type, operating system, referring URLs, pages viewed, and dates/times of visits (collected through cookies and similar technologies). This data is primarily used for analytical purposes to improve our website and services and is generally aggregated and anonymized.
  • Communication Information: Records of your correspondence with us, including emails, phone calls, and other inquiries.
  • Professional Information: For B2B contacts, this might include job title, department, and business affiliations.

We do not typically collect "sensitive personal information" as defined by the Florida Digital Bill of Rights (e.g., precise geolocation data, genetic data, biometric data, health information, or data revealing racial or ethnic origin, religious beliefs, mental or physical health diagnosis, sexual orientation, or citizenship/immigration status), unless it is directly relevant and necessary for our business operations (e.g., if you choose to provide such information in a specific inquiry or service request). Our core business as a food distributor generally does not require or involve the collection of sensitive personal information.

HIPAA Note: As a food distribution company, we generally do not fall under HIPAA (Health Insurance Portability and Accountability Act) as we are not a healthcare provider, health plan, or healthcare clearinghouse, nor do we typically handle Protected Health Information (PHI).

2. How We Collect Your Information

We collect personal information through various methods, including:

  • Directly from You: When you create an account, place an order, request a quote, make a payment, subscribe to our newsletter, contact our customer service, or interact with us in person, over the phone, or via email.
  • From Business Partners: Information received from third-party payment processors, delivery services, or other partners necessary to fulfill your orders and provide our services.
  • Automatically: Through our website, using cookies and similar technologies, to gather basic usage data.

3. How We Use Your Information

We use the information we collect for the following purposes:

  • Order Fulfillment & Service Delivery: To process orders, manage accounts, deliver products, process payments, and provide customer support.
  • Communication: To send order confirmations, invoices, delivery updates, and respond to your inquiries.
  • Improving Our Services: To analyze website usage, understand customer needs, and enhance our product offerings and service efficiency.
  • Marketing and Promotions: To send you updates, promotions, and information about our products and services that may be of interest to you, where permitted by law and consistent with your preferences. You will always have the option to opt-out of marketing communications.
  • Legal Compliance and Safety: To comply with legal obligations (e.g., tax, food safety regulations), enforce our terms and conditions, prevent fraud, and protect the security and integrity of our business operations. This includes compliance with the Florida Information Protection Act (FIPA) requirements for data security and breach notification.

4. How We Share Your Information

We may share your personal information with:

  • Service Providers: Third-party vendors and partners who perform services on our behalf, such as payment processing, order fulfillment, delivery services, IT support, and marketing assistance. These providers are contractually obligated to protect your information and use it only for the purposes for which we disclose it to them.
  • Business Partners: In some cases, we may share non-sensitive business information with partners for joint marketing efforts or co-branded services, but only with your consent where required.
  • Legal and Regulatory Authorities: When required by law, such as in response to a subpoena, court order, or governmental request (including from the Florida Department of Agriculture and Consumer Services (FDACS) or the Florida Department of Health (DOH) for food safety purposes), or to protect our rights, property, or safety, or the rights, property, or safety of others.
  • Business Transfers: In connection with a merger, acquisition, or sale of all or a portion of our assets, your personal information may be transferred as part of that transaction.

We do not sell your personal information for monetary consideration. If our practices were to change, and we became subject to the Florida Digital Bill of Rights (e.g., if our revenue exceeded $1 billion and we met other criteria for "controller"), we would update this policy to provide specific opt-out rights.

5. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect the personal information we collect and maintain against unauthorized access, disclosure, alteration, and destruction. These measures are designed to comply with the "reasonable measures" requirement of the Florida Information Protection Act (FIPA). Our security practices include:

  • Access Controls: Limiting access to personal information to authorized employees and contractors who have a legitimate business need.
  • Encryption: Using encryption for sensitive data transmission where appropriate.
  • Network Security: Implementing firewalls, intrusion detection systems, and other network security measures.
  • Employee Training: Regularly training our employees on data privacy and security best practices.
  • Incident Response Plan: Maintaining a plan to address potential data breaches promptly and effectively, including notification procedures as required by FIPA.

While we strive to protect your personal information, no security system is impenetrable. We cannot guarantee the absolute security of your data.

6. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. This includes complying with record-keeping obligations for food safety and business transactions as mandated by state and federal regulations.

7. Your Rights Under Florida Law (FIPA and FDBR if applicable)

The Florida Information Protection Act (FIPA) requires entities that acquire, use, store, or maintain Florida residents' personal information to take reasonable measures to protect it. While FIPA primarily focuses on data breach notification, it implicitly supports the protection of your data.

The Florida Digital Bill of Rights (FDBR) (effective July 1, 2024), while having a high applicability threshold (e.g., over $1 billion in global annual revenue AND specific business models like targeted advertising), grants Florida consumers certain rights if a business falls under its scope. If Cedar Trading Inc. were to meet the criteria for a "controller" under the FDBR, you would have rights including:

  • Right to Access: To confirm whether we are processing your personal data and to obtain a copy of it.
  • Right to Correct: To request correction of inaccuracies in your personal data.
  • Right to Delete: To request deletion of your personal data.
  • Right to Opt-Out: To opt-out of the "sale" of your personal data or the processing of your personal data for targeted advertising.

Currently, as a food distribution company, it is unlikely that Cedar Trading Inc. meets the high threshold for the FDBR. However, we are committed to providing transparency and reasonable control over your data regardless.

8. Children's Privacy

Our services are not directed to individuals under the age of 18, and we do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child without parental consent, we will take steps to delete that information.

 

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will post the updated policy on our website with a new effective date. We encourage you to review this policy periodically.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, or if you wish to exercise any rights you may have under applicable law, please contact us at:

Company name: Cedar Trading Inc.

Address: 6451 NW 102nd Avenue, Unit #6, Doral, FL 33178

Telephone Number: +1-305-858-0050

Email: admin@cedarfoodsgroup.com

 

Key Florida-Specific Elements and Considerations:

  • FIPA Compliance: Explicitly state your commitment to FIPA by mentioning "reasonable administrative, technical, and physical safeguards" and "breach notification procedures." FIPA's core is data security and breach notification for PII (personally identifiable information) of Florida residents.
  • FDBR Acknowledgment: While your business likely doesn't meet the high threshold for FDBR, it's good practice to mention it, explain the threshold, and state that if you were to meet it, you would comply with the consumer rights granted by it. This shows awareness of evolving state privacy laws.
  • No Sale of Data: Clearly state that you do not "sell" personal information, especially given the FDBR's focus on this.
  • Regulatory Body References: Mentioning FDACS and DOH as potential recipients of information for legal/food safety reasons adds credibility and context for a food distribution company.
  • "Reasonable Measures": This FIPA term is incorporated into the data security section.
  • No HIPAA Applicability: Clarifying that HIPAA typically doesn't apply to a food distribution company helps manage expectations and avoids confusion.
  • Accessibility: Ensure this policy is easily accessible on your company's website.

Disclaimer: This is a comprehensive draft for informational purposes and should be reviewed by legal counsel specializing in privacy law in Florida. Privacy laws are complex and constantly evolving, and a lawyer can ensure full compliance with all specific nuances of your business operations and the latest regulations.